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Personal Assistant
Job Title
Personal Assistant
Location
Lebanon, Beirut
Department
Administration
Role Purpose
The Personal Assistant is responsible for providing support to the manager. He/She handles the scheduling of their appointments, as well as organizes and maintains information in an efficient filing system.
Key Accountabilities

Organize and manage the day-to-day running of the manager's professional and personal affairs in order to ensure the provision of high-quality support

Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary

Follow up on business trips and expenses of department members

Manage, prioritize, screen and monitor the manager’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner

Collect and research information on assigned matters, as well as produce reports as requested

Ensure that documentation is correctly filed by maintaining an efficient filing system

Attend senior level meetings and record minutes of meeting for future reference

Qualifications, Experience, Knowledge

Bachelor’s Degree or equivalent technical degree (TS)

1-2 years of experience in a related field is a plus

Fluency in English; Fluency in French is a plus

Proficiency in MS Office

Competencies

Cultural Awareness

Attention to details

Change and Adaptability

Communication Skills

Customer Focus

Planning and Organizing

Teamwork

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